RunVoya + Google Calendar

Schedule customer meetings with Google Calendar

Check live Google Calendar availability and create a meeting once its details are confirmed.

Check live calendar availability
Prepare meeting details and attendees
Create the event after approval

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RunVoya is workingGoogle Calendar booking workflowDemo

Customer requests a meetingA 30-minute introduction next week Received Step 1 in this example.
Availability checkedAvailable times from Google Calendar Checked Step 2 in this example.
Meeting details confirmedThe customer has chosen a suitable time Ready Step 3 in this example.
You approve the actionReview the details before anything is sent or created Approved Step 4 in this example.
Calendar event createdConfirmed through Google Calendar Booked Step 5 in this example.

Introduction with Acme

Confirmed time · 30 minutes · approved by you

Connect the right source

Connect Google Calendar and select the calendar to use. Include the date, duration, timezone, and attendees in meeting requests.

Keep the decision with you

Review the proposed details before anything is sent, published, or created. You choose when the prepared action is ready to go.

Know the supported scope

Refreshing the calendar list is not a full import of every event. A suggested time is not a booked meeting.

Put it into practice

From a customer email to a confirmed consultation

Example: a customer asks for a 30-minute introduction next Tuesday afternoon. Gmail and Google Calendar are separate connections; authorize both if you want to use email and scheduling together.

1. Supply the meeting details

Select the Google calendar to use. Confirm the actual date, a 30-minute duration, the search window, and an explicit timezone such as Europe/Zagreb. ‘Next Tuesday afternoon’ needs a date and timezone before it is a usable booking request.

2. Offer available times

RunVoya checks live availability and can prepare times in a customer reply. Review those times before sending. If the lookup fails, retry or send a reply without proposed times. An empty result is a reason to ask for another window, not to invent a slot.

3. Confirm the customer’s choice

After the customer chooses a time, check the calendar, event title, start and end, timezone, and attendee email addresses. Ask for any missing details before approving event creation.

4. Check the outcome

The selected time is checked again before creation. If it is no longer available, choose another time. Inspect the action result and the event in Google Calendar: provider acceptance is distinct from read-back verification and does not confirm that an attendee accepted an invitation.

What this integration is for

Use it to coordinate customer consultations, sales conversations, and service appointments. It checks live availability and creates approved new events on the selected calendar.

What it does not cover

RunVoya does not continuously rearrange your workday, automatically time-block a task list, or maintain a full historical calendar mirror. Event update and cancellation are outside this workflow.

Before you connect

A few useful details.

Does RunVoya automatically time-block my day?

No. This workflow checks live availability and creates approved customer meetings on a selected calendar. It does not continuously rearrange tasks or optimize your entire schedule.

What happens if the customer has not supplied a timezone or the time is taken?

Confirm the missing date, duration, timezone, or attendee details before approving a meeting. Availability is checked again before creation; if the selected time is unavailable, the action fails and another time is needed.

How do I know a meeting was booked?

Inspect the event-creation result and check Google Calendar. A proposed slot is not a booking, and provider acknowledgement is distinct from read-back verification. Neither means the customer accepted the invitation.

What do I need to connect Google Calendar?